Saturday, 14 March 2020

Not yet fully prepared for Coronavirus, or just want a checklist to confirm you are?

If there is one thing coronavirus tells us it is about the impact of sharing
Using the following guidelines to write your plan will help analyse the risks and so minimise the impacts of a pandemic on your business


1) Prepare for the potential loss of 50% of workforce over one or more waves of a pandemic each lasting 12-15 weeks and occuring weeks or months apart

2) Allow for relocating staff to other sites or home to avoid crowded situations where infection rates will be greater

3) Identify scenarios, eg working normally as far as is practicable, taking account of staff shortages and other related pandemic issues or shutting up shop as far as possible

4) Identify the Pandemic Incident Management Team (and a back up team in the event of team members becoming unavailable)

5) Develop a Pandemic Operating Regime which should become operational during the Pandemic Outbreak phase (or earlier)

6) What will the trigger point be Identify when the Pandemic Operating Regime will come into play This could be when a previously determined number of staff become absent or when the government officially declares a pandemic

7) What are the companys critical processes that will need to be sustained throughout

8) Who are the critical personnel whom the company cannot do without

9) Can other staff be cross-trained to take over in an emergency situation

10) Communication  ensure staff, customers and other interested parties are kept informed of the companys preparedness planning for a pandemic situation and updates are issued regularly

11) Staff welfare  refer to Government guidelines and establish a policy on staff welfare during a pandemic such as how to deal with infected staff, when to quarantine and offering counselling in the event of bereavement

12) Review HR policies with regard to absenteeism, compassionate and sick leave, wages, etc

13) Monitor events as they happen and be aware of government measures such as travel restrictions or quarantines

14) Identify staff who can work remotely, either from home or another location

15) Review IT and telecoms networks to allow for usage by remote workers (and increased customer usage)

16) Video-conferencing and other communication alternatives can be used to allow essential staff to continue working productively

17) Supplies  how will critical functions be maintained if essential supplies are disrupted Check suppliers have pandemic business continuity plans and make sure they are tested regularly

18) Stakeholders  ensure they are aware of your pandemic preparedness planning

19) Travel  establish how travel restrictions could affect productivity and how to deal with employees stranded in other countries where a pandemic has been declared

20) Test and test again  test plans frequently and as they are triggered by alerts Review during each phase and update as necessary


In the comments I will also add some useful links and would invite others to do the same

If there is one thing coronavirus tells us it is about the impact of sharing

If you want help with business continuity planning get in touch

TimHJRogers
AdaptConsultingCompany com
Mob 447797762051 
Twitter  timhjrogers
people projects change leadership lean scrum agile


SOME USEFUL LINKS

Advice for business from Jersey (https://www.gov.je/Health/Coronavirus/Pages/CoronavirusBusinessAdvice.aspx)

Jersey Government Advice https://www.gov.je/Health/Coronavirus/Pages/CoronavirusInformation.aspx

Johns Hopkins Map of Cases (including Jersey) https://gisanddata.maps.arcgis.com/apps/opsdashboard/index.html#/bda7594740fd40299423467b48e9ecf6

Guernsey Gov webpage www.Gov.gg/coronavirus

UK gov advice (https://www.gov.uk/guidance/coronavirus-covid-19-information-for-the-public)

Advice from FCO (https://www.gov.uk/guidance/how-the-foreign-commonwealth-office-puts-together-travel-advice)

UK Guidance for various business sectors(https://www.gov.uk/government/collections/coronavirus-covid-19-list-of-guidance)

Jersey have a daily update on cases (https://www.gov.je/Health/Coronavirus/Pages/CoronavirusCases.aspx)

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